Best practices of implementing live chat support successfully


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  • online customer support

    When There is No Chat in Chat Support

    Today we talk about chat support best practices, the customer experience VALUE that it creates, and the ROI of the business case to implement it.

    Although we are skeptical about the value of chatbots, we are big believers in the value of online chat support and intentional customer experience design. Earlier this month, we shared that 44% of online consumers deem online chat support one of the most important features a website can offer.

    Why Online Chat Support is Good

    From an organizational standpoint, chat support is cheaper than a phone call and it keeps the customer engaged without having to switch channels. Both brands and consumers appreciate the seamlessness of this experience.

    An added value for the consumer, is that they can multi-task, meaning they don’t need to set aside dedicated time to resolve their issues. That said, consumers expect that their problem will be solved in a reasonable amount of time. And that the brand values their time.

    Today we want to stress the importance of the implementation of this great customer experience tool.

    What Happens When Things Go Wrong

    chat support customer experience

    Here is an example of our own bad experience last night. Let’s analyze what is happening to gain a better understanding of the implementation failures.

    1) The agent is asking the customer for patience after the customer explained there was no time to spare.

    2) The agent shared that this relationship is actually a threesome…

    3) From the customer’s perspective, the speedy channel of online chat just became impersonal and inefficient.

    We understand the need for the business case to work and that unless there is some attrition in the contact centers, the online chat turns into a bad investment.

    So How Do You Solve That?

    We would argue that, even with the attrition dollars, you are still not going to pay for the new ongoing licensing and tech support costs. So why not keep the ratio a little more generous and have one agent serve two people rather than 4 people?

    Perhaps then, you will be able to keep at least the illusion of dedicated customer care and will not make your customers fall asleep on their computers waiting for their turn to be helped.

    If you have any questions about chat support best practices or need any input on how to design the customer experience on your live chat support, feel free to reach out! We are here to help.

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    Organizational Culture and Access to Information

    By and large, people perceive culture as an HR discipline. The most common perception is that culture covers the soft side of performance. Culture is about how you do things, not so much about what you do. This approach to culture could not be more wrong. In fact, organizational culture is about so much more than a few words in a performance review sheet.  It is about leaders expressing values, and the action guidance their cultural behaviors provide.

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